Studio Usage Agreement
Softbox Studio is an environment dedicated to the practice and fine art of photography. We host community related events and provide an opportunity to join a vital community of artists by offering shared use studio rental. Through this program members have access to a professional photography studio. Studio members work on an independent basis with no Affiliation with Softbox Studio and/or Tim Coburn Photography LLC to produce their own projects.
Terms & Conditions
Rent is payable according to the terms contained on Softbox Studio usage agreement. Use of the Studio under the Studio usage Agreement is still bound by the normal Studio Agreement, Rules and Policies. Any breach of the said contracts may be subjected to early termination of lease and/or any charges directly related to the breach. Softbox Studio and Tim Coburn Photography LLC may impose applicable fees for any misuse, misconduct or for Studio left unkempt. Studio members are subjected to the same “Incidental Charges” as listed in the Renter’s Studio Agreement
The premises are to be used for the purpose of a photography studio and educational classes only. Softbox Studio and Tim Coburn Photography LLC shall have the right to inspect the equipment and/or studio at any time during the lease term. You shall make any and all arrangements necessary to permit an employee of Softbox Studio and Tim Coburn Photography LLC access to the equipment and/or studio. If a breach of any of the provisions of the Studio usage agreement occurs, Softbox Studio and Tim Coburn Photography LLC has the right to revoke your access to the equipment and/or studio without any liability to you and without prejudice to Softbox Studio, right to receive rent due or accrued to, including date of revocation.
Booking & Scheduling
Studio members will be provided a security code to the studio lock, to provide them 24‐hour access to the studio, and individual’s personal effects contained within the studio. Entering and exiting the studio is recorded and automatically text messaged to the studio manager. As a member of Softbox Studio all bookings must be posted at least 24 hours prior to the scheduled shoot time on the Studio Calendar. All time booking must be booked in 1 hour blocks, minimum 2 hours. Bookings may not be scheduled more than 21 days in advance. Members may only schedule one shoot at a time. If a member must book two or more shoots at once they must wait 24 hours between requesting booking time. This allows a fair opportunity between members. Multi-Day bookings must be cleared through Softbox Studio and Tim Coburn Photography LLC prior to placing it on the schedule. Upon agreeing to the terms contained within this studio usage agreement, Members will be granted access to view studio calendar which is managed online. Softbox Studio encourages its members to book studio time only when they have a confirmed client or project. Bookings must be made via softboxstudio.com and are first come first served.
Waiver of Liability
Softbox Studio and Tim Coburn Photography LLC will not be held liable for any injuries or accidents to the studio members, studio member's assistants, studio member's models, studio members clients or any individual associated with the member, that occur within or outside the studio premises. The studio member agrees that he/she will not hold Softbox Studio and Tim Coburn Photography LLC liable for any injuries or accidents that occur within or outside the studio premises. The Studio member agrees to inform all his/her models and/or assistants plus employees that Softbox Studio and Tim Coburn Photography LLC will not be held liable for any injuries or accidents that occur within or outside the studio premises. The studio member agrees to use models of legal age (18 years old) when using the studio. The studio member agrees that he/she is fully responsible for ensuring the validity of age verification the model produces. The studio member agrees that he/she cannot hold Softbox Studio and Tim Coburn Photography LLC LLC liable in the case of an invalid ID or any other form of age validation. The Studio member agrees to furnish proof of parental consent in the case that the model is under the age of 18 years.
Studio Member Etiquette and Conduct
Studio renters have the freedom to work independently while sharing the studio with fellow artists in a professional manner. Renters are encouraged to interact with one another. The open and collaborative spirit of the studio depends on each person’s willingness and ability to communicate. By following these guidelines when you are working in the shop, you will help keep Softbox Studio a safe, organized, and inviting place to work. Regardless of type of Agreement or past experience, ALL applicants are expected to understand and adhere to basic agreements of working in the studio, including:
Responsibility of knowing and applying safety guidelines
Ability to work responsibly and independently
Respect for and proper usage of facilities and equipment, including taking into consideration your limitations within the studio
Cleanliness and willingness to keep the studio clean and in a presentable state at all times. Studio members are responsible for taking out trash, wiping down makeup stations and sweeping.
Consideration and respect for other renters, their space, and property
Softbox Studio tools, equipment, or supplies are strictly NOT to be removed from the studio
Softbox Studio must be locked and secured when it is not in active use, all external and internal doors must be locked to prevent unauthorized access to the space
Usage of the refrigerator is permitted however items within the refrigerator are not shared items. All food and beverage items that are brought into the studio shall be removed when exiting the studio. No items in the refrigerator shall be left after the session is over
No smoking in the studio
No alcoholic beverages permitted in the studio.
Studio rental Agreements may be revoked for not adhering to the basic agreements. Occasionally, changes may need to be made to Studio agreement and policies. Softbox Studio and Tim Coburn Photography, LLC will make all final decisions as to the operations and policies of the studio.
Seamless Background paper is $15 per usage. Ladders, stools, chairs and other furniture are all available for use. Items used must be cleaned and replaced back to their original location. Items such as V-flats and White cards and flags are all available for general use. No outside equipment or materials shall be left in the studio after the session is over.
Damage of Equipment / Studio:
The Studio member agrees to pay for any repair costs of equipment or studio that the Studio member damages. In the event that the Studio member's affiliates damage any equipment, he/she agrees to pay for any repairs necessary. The renter agrees to leave the studio in the condition it was found after each use. If a breach of any of the provisions of the Studio Usage Agreement occurs, Softbox Studio and Tim Coburn Photography LLC has the right to revoke your access to the equipment and/or studio without any liability to you and without prejudice to Softbox Studio and Tim Coburn Photography LLC to receive rent due or accrued to, including date of revocation.
Studio monthly rental fees are due on the 1st of each month, with a grace period Extending until the 5th. A $25 surcharge will be added for funds received after the 5th of the month. If payment is not received by the 15th, use of the studio will be suspended until the debt is paid. All studio members are expected to complete the full duration of their agreements. Monthly fees must be paid via Paypal. Included hours do not roll over to the next month. Membership rates may be changed without notice.